1) The exporter (or the exporter’s agent) is responsible for:
(a) establishing that the premises of destination in another Member State are appropriate to the category of stock for which export certification is being sought e.g. slaughter stock should be destined only to a slaughterhouse or slaughter market;
(b) ensuring submission to the issuing Agency Authority office, usually CIT – Exports, Carlisle well in advance of the proposed export date of: a correctly completed application form for a health certificate, any necessary journey lo);
(c) ensuring that the place of inspection for the proposed certification of the consignment has available sufficient facilities and staff (paragraph 6);
(d) arranging with the nominated Official Veterinarian a time for the inspection/certification of the export consignment (paragraph 22) and paying the Official Veterinarian for this work (paragraph 3);
(e) informing Agency Authority and the nominated Official Veterinarian immediately he/she is aware: that an inspection prior to export health certification is no longer required (e.g. export cancelled, departure/loading date changed) of any changes to the journey log before the journey commences;
(f) ensuring that the animals to be presented for certification inspection by the Official Veterinarian are individually identified and sorted ready for inspection by the Official Veterinarian, fit to be loaded and to travel to their intended destination (paragraph 7(a));
(g) ensuring that movement records and declarations relating to the animals in the proposed consignment are available for inspection by the Official Veterinarian prior to the certification (paragraph 7(b));
(h) complying with any Notices served under;
the Trade in Animals and Related Products Regulations 2011 in respect of animals reasonably suspected of being intended for export in contravention of Regulation; the Welfare of Animals (Transport) in respect of animals rejected as not fit for transport including any conditions relating to the necessary treatment, or other action, for the animals;
(i) ensuring that animals which are to be loaded for export have been accommodated at the premises of loading for the stipulated period, watered and fed, and if necessary cared for ensuring that once animals are certified for export their animal health and welfare status is not compromised; the only animals loaded for export are ones which are individually identified on the Certificate and which are healthy and fit to travel on their intended journey (paragraph 8);
(j) notifying Agency Authority if a consignment which has been certified is cancelled or its details change (paragraph 9);
(k) applying for another certificate if the export is delayed and either the validity of certificate has run out or the necessary inspection time prior to loading for export no longer applies;
(l) For Cattle exports, notifying National Agency Authority of the actual number of cattle consigned for export by submitting Bovine-CON form and “Off” movement cards
2) There are harmonised rules for trade with other EC Member States; although certain countries may have additional requirements.
Prospective exporters should in the first instance contact the issuing Agency Authority office for advice.
Copies of the TRACES application form, a copy of this “procedures” paper, specimen copy of an export health certificate,
Notes for Guidance of Official Veterinarians and Exporters are all available from the International Trade Section of the Defra website:
Is to be exported, the certification work referred to in this document is that which is laid down in EU law. The Official Veterinarian who provides the export health certification service will require payment for this work. For the time being the payment of Official Veterinarian fees for this work is a private matter between the Official Veterinarian and the exporter, i.e. the exporter will be responsible for paying the Official Veterinarian directly.
If the importer requires additional assurances over and above those laid down in EC law, the cost of that additional work will be a matter between the exporter and the Official Veterinarian carrying out the certification, as will the cost of any supplementary documentation provided by the Official Veterinarian at the farm of origin.